LAN messenger, an application for your office intranet, or local network, will streamline the flow of information within the workplace. Connecting all employees, it enables broadcast messages and file transfers, speeding up communication and increasing its efficiency. Now, files and folders may be sent to multiple colleagues at once, and group chat rooms allow you to reach out to all members of your department in no time. Furthermore, all of these features guarantee enhanced security, as no message will ever leave your local network, and unauthorized external access is no longer a concern. All these benefits make LAN messenger superior to conventional alternatives, such as email, with their file size restrictions and exposure to virus threats. It also offers contact management features which enable you to structure your contact tree according to the departmental structure. This makes finding users on the list much easier.
How to group users in LAN messenger
Once you install the messenger, all the users will be found in the default General group. Any new ungrouped contacts will also be automatically added to the General group. Right-click on the group to view your options. You may select the following:
- Add New Group – click it, enter a name for your new group and click the “OK” button.
- Rename Group – click it, enter a new name in the opening box, and click the “OK” button.
- Delete Group – click it and then select “Yes” in the opening box. It is only possible to delete groups containing no users.
- Move Group Up/Move Group Down – click to move a group within the list.
Thus, you may easily add, modify, name and rename your contact groups in accordance with your corporate organigram or your own preferences. For example, your groups may include “Management”, “Sales team”, “HR team” and “Support Team” and any other departments. Whenever an employee receives a transfer to another department, they may be easily added to their new department group. There are two ways to do this. First, by dragging and dropping, you may easily move users between different groups. Secondly, you may choose to right-click this user and select the “Move user to” option.
Contact grouping makes communication faster and more convenient. With such features as broadcast messaging and broadcast file transfer, LAN messenger allows you to contact the whole department or selected departments at once. In addition to plain text messages, you may easily send files or even folders to multiple users at the same time. Naturally, this saves time. However, it also eliminates the hassle of email attachments while ensuring data security.